General terms and conditions participation trade mission greenhouse technology to Italy

You can participate in this trade mission on behalf of an organization. Your registration is therefore on behalf of an organization (hereinafter referred to as ‘the participant’).

The following general terms and conditions apply:

1. The participant must be registered in the Dutch Trade Register in accordance with the Dutch Trade Register Act of 1996.
2. The participant must complete the registration form in full. By submitting the form and accepting these terms, Phaff considers this an official registration for the trade mission.
3. Registration is only confirmed once the participant has received a formal confirmation of participation from the project manager/consultant of Phaff Export Marketing BV (hereinafter referred to as ‘Phaff’).
4. Phaff reserves the right to set a maximum number of participants.
5. Phaff reserves the right to decline registrations received after the stated deadline.
6. Registrations will be processed on a first-come, first-served basis. Phaff reserves the right to reject applications if there are valid reasons to do so, in consultation with the LVVN Council Italy. Considerations may include the participant’s objectives, relationship with government, the nature of the mission, a balanced composition of participants, and other relevant risk factors.
7. Phaff reserves the right to cancel a registration if the participant fails to provide the necessary information in time for proper organization of the mission, such as a completed intake form and company profile for the mission booklet.
8. By accepting these terms, the participant agrees that Phaff may store and use their personal data for the purpose of sharing information related to this mission and future missions organized by Phaff. Participants may opt out of receiving future updates by notifying Phaff in writing or via email.
9. By accepting these terms, the participant also agrees that their name, photo, contact details, and company profile may be published in mission-related materials such as the mission booklet or app, and used for registration, matchmaking, or evaluation purposes.
10. Phaff reserves the right to exclude a participant from the matchmaking program (if applicable) if they have previously pursued the same request in the same city/cities, or if they are acting as an intermediary for other organizations.
11. The participant agrees to the stated participation fee for the mission. Costs not explicitly mentioned in the program, such as travel and accommodation (hotel and meals), telephone and internet expenses, individual transportation, and interpreters, are at the participant’s own expense.
12. If the participant cancels their confirmed participation, they must notify the Phaff project manager/consultant by email as soon as possible. Cancellations made up to 30 days before the mission will incur a 50% cancellation fee. Cancellations made within 30 days of the mission will be charged in full. No-shows will also be charged the full participation fee. A replacement from the same organization may attend, subject to approval by Phaff.
13. Costs incurred by the participant, such as travel or accommodation, are non-refundable. Phaff is not responsible for any cancellation costs, including flights and hotel bookings.
14. The participation fee must be paid within 14 days of the invoice date. If payment is not received on time, Phaff reserves the right to cancel the participant’s registration.
15. Phaff reserves the right to cancel the mission if there are valid reasons to do so. These may include insufficient participant numbers, political or safety concerns, or other force majeure situations.
16. The participant agrees to cooperate with the post-mission evaluation by completing an evaluation form provided by Phaff.
17. Photos and video recordings may be taken during the mission. These may be used for reporting and publication on Phaff’s online channels, including its website and social media. If you prefer not to be photographed or filmed, please notify us in writing before the event via inge@phaff.com or inform the on-site organizers.
18. By registering for this event, you agree that we may share your name, company, job title, email address, and phone number with third parties if needed for the event. Your name and company may also be listed in a participant overview shared with other attendees. If you prefer not to be included, please inform us via inge@phaff.com.
19. Participation is at your own risk. Phaff and the LVVN Council Italy are not liable for any damages, losses, delays, or costs arising from participation, unless caused by intent or gross negligence. The participant is responsible for their own travel documents, insurance, and compliance with local laws and regulations.